How To Put Your Coin In A Proper Inventory

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Written By Natasha Jones
I'm Natasha Jones, an avid collector of coins, stamps, and paper money. My passion drives me to seek unique finds, from antique shops to international exchanges. I enjoy connecting with fellow collectors through forums and meet-ups, sharing discoveries and insights. Collecting, for me, is about preserving history and building a community around this shared interest.

As a coin collector, you must keep track of your coins. But how to put your coin in a proper inventory?

There are many ways to organize your coin collection, but I find these the best!

In this article, I’ll share with you some of the best ways I find helpful in organizing my coin collection!

WAYS on How To Put Your Coin In A Proper Inventory :

Inventory Your Collection By Type


The first thing I can suggest is sorting the coins by kind is the first step to establishing a beautifully structured inventory. This will make it much simpler to catalog each coin individually in the future. It is simple to start by separating gold coins from silver coins, then grouping each coin in the collection by series. Create sections for uncirculated or commemorative coins, Morgan Dollars, foreign coins, etc.

Detailed Catalog


My second suggestion is to start examining the finer characteristics after you have divided the collection into categories so that you can catalog the coins. A notebook, an electronic spreadsheet like Excel, specialized software, or both can be used for cataloging. Examine each coin carefully, noting the place of origin, the series, the denomination, the year, the mint mark, and the quality. Then, arrange the list so that it is simple and quick to find information on any specific coin.

Acquisition Checklist


You can also use a coin collecting checklist to catalog your coin collection while planning which coins you want to acquire next. Well, you see, checklists are quite different from notebooks.

Notebooks are pretty freeform and don’t give you any starting information.

But with checklists, things are much more organized. They’re sorted by type, denomination, year, and mint mark for each series of United States coins.

Regrettably, some of these lack the necessary information you would have to furnish to your heirs or the IRS when selling your coins.

If your checklist does not have a space to record this information, you should add it.

Try this book (The Official Red Book: Check List and Record Book of United States and Canadian Coins) by Whitman Publishing.

Protective Storage


Some collectors keep their coins all together in a jar or plastic bag. Locating and identifying specific coins can be quite a challenge.

Furthermore, it could also result in scratches and abrasions that may decrease the collection’s worth.

After sorting and cataloging the collection, you should determine a new and more secure storage method.

The best option would be to use a folder or binder specifically designed for coin inventories. Make sure to steer clear of PVC holders because, as time goes by, they tend to deteriorate and leave behind residue on the coin.

You can easily find coin holders/flips made of inert materials to preserve your coin properly.

Before you go…

I hope this article helped you answer questions about inventory coin collection. It’s important to understand that creating a proper inventory for your coins will make your journey easier, and you can easily tell which coins you are missing or which holds the most value!

Check out my next article: “How to Store Coins in Bulk?

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